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Part Five Writing a Notice

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Introduction Writing format 注意事项 Examples Exercises



A notice is written by an individual, a group, an organization or a body to draw the attention of the readers to a certain issue that needs immediate attention or active participation. All the required information must be given in a simple, concise(简洁的), attractive manner so that people notice it.



A notice is written in order to inform people or pupils (in a school) about an event or an activity. It could be about a competition, an exhibition or inauguration(就职典礼) to take place in near future. Or any other activity especially in school like an excursion(远足,短途旅行), a meeting or a show.

A notice conveys information in a comprehensive(综合 性的) manner. It is usually an advance(提前的) information about A happening General instructions An event A function (集会) An inauguration(就职典礼,落成典礼,开幕仪式) A programme It could also be A notice for lost and found(失物招领) Public notices(公告)

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A notice should contain all the necessary details such as: ? name of the issuing agency (school, etc) ? subject and date of issue/release of the notice ? event (what?) ? date/time/duration (when?) ? place/venue (where?) ? authorized signatory(签署者): Name and signature

Writing format
Name of the institution NOTICE Date(日期) HEADING(标题) Body/content(内容)


1. 不需要写台头(Dear Sir等)。 2. 布告的要件不能缺少,如报名和联系方 式,面试的时间和方式等。 3. 语言比一般书信或便条都略显正式。

Example 1
DELHI TRANSPORT AUTHORITY 30th September, 2010 NOTICE This is to inform all the commuters that the blueline buses plying(定期往返) on all the routes will be temporarily discontinued till 17th October, 2010 due to ongoing Commonwealth Games(英联邦运动会). All commuters are requested to check the bus timetable uploaded(上传) at www.dtc.nic.in to avert(避免) any last minute confusions. 2000 additional buses are being added to avoid any inconvenience to the commuters. Deepak Chopra Secretary Delhi Transport Authority

Example 2
SANSKRITI SCHOOL Chanakyapuri, New Delhi 4th October, 2010 NOTICE PARKING OF VEHICLES All the students are requested not to park their vehicles in front of the main gate of the school. This causes inconvenience to the students, the staff and the foot-visitors.

All vehicles should be parked at the parking lot. The notice is meant for all with immediate effect.
Anaya Swaminathan (Head girl)

Example 3
MODERN SCHOOL Barakhamba Road, New Delhi 6th September, 2010

NOTICE ATTENTION! MUSIC LOVERS! The school is hosting the 6th inter-school musical carnival(狂欢节) for classes ⅥⅨ on 10th October, 2010 at Indian Habitat Centre, Lodhi Road at 9:00 a.m.
All the talented students with gifted voices may appear for the audition(试听,试镜) to be conducted in the presence of Mr. Bela Shende, the well-known singer on 22nd September, 2010 at 9 a.m. in the school auditorium.

For further details contact the undersigned(在下面签名的).
Varun Malhotra Secretary, Music Club

Example 4
MDVM (PARLE) School, NEEMRANA NOTICE 12 December, 2010 Golden Opportunity for Young and Talented Actors

The English Club of Parle School proposes to stage Samuel Beckett’s drama Waiting for Godot to celebrate its literary Week in October 1st week. Young aspirants should submit their names to Sikha Singh, on or before 20th September for selection and audition. Venue and date will be intimated(透漏,暗示) later. Sikha Singh I/C English Club Parle School

Example 5
NOTICE MDVE (Parle) School, Alwar Inter School Cricket Match Dec 21, 2010

It is informed that an inter-school cricket(板球) match is being organized between our school and the DAV School. The match will be played on the 18th March, 2011 in our school grounds from 5 p.m. onwards. All students are requested to assemble(集合) in the school grounds to witness the match and encourage the players.
Sports Secretary Nilabh

Exercise 1 (2010年英语(1)真题 )
51. Directions: You are supposed to write for the Postgraduates’ Association a notice to recruit volunteers for an international conference on globalization. The notice should include the basic qualifications for applicants and other information which you think is relevant. You should write about 100 words on Answer Sheet 2. Do not sign your own name at the end of the notice. Use “Postgraduates’ Association” instead. (10 points)

Sample (高分作文)
NOTICE Volunteers are needed for the International Conference on Globalization to be held on this Campus in early July. Basic requirements are familiarity with the theme of the conference and proficiency of English. Other requirements include interpersonal communication ability, familiarity with our city in terms of its tourist attractions and its history, proper manners, and sense of responsibility. Priority and preference will be given to those experienced, either in international conferences or in other similar activities. Call 86754321 or send messages to postgra_ass@ccc.edu.cn for application and for information on the interview. Enquiries are encouraged but visits declined. The Postgraduate’s Association

Exercise 2
Directions: You have found an electronic dictionary and want to return it to its owner. Write a notice of Lost and Found to clearly state: 1) the time and place of your finding 2) the feature of the dictionary 3) your information for contact You should write about 100 words on ANSWER SHEET 2. Do not sign your own name at the end of the letter. Use “Li Ming” instead. You do not need to write the address.

Lost and Found On the evening of January 4th, 2005, I found an electronic dictionary in the English reading-room on the 3rd floor of the new library in the east district of our university. The electronic dictionary can be generally described as follows. It is brand-new(全新的) and metallic gray(银灰色的) in color. What’s more, the portable electronic dictionary is as big as a piece of cake and as thin as a regular magazine. The owner of the electronic dictionary may contact me now. My room phone number and mobile phone number are (010) 62043340 and 13801106414 respectively. Please make appointment in advance. Sincerely Yours, Li Ming

Thank you for your attention.

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